Data Retention Policy
Updated: 19th June 2018
| CATEGORIES OF DATA SUBJECTS | CATEGORIES OF PERSONAL DATA | PURPOSES FOR PROCESSING | INTERNAL RECIPIENTS | RETENTION PERIOD |
|---|---|---|---|---|
| Soul Machines Employees, Customer employees, Customer end users | 1. Anonymous facial analytic data (emotions, facial expressions & movement) 2. Pseudonymous speech transcripts 3. Session interaction metrics (User computer system information) |
1. Utilisation & performance metrics (times user, conversation counts length etc) 2. Raw anonymous emotion data used to drive utilisation analytics 3. Raw data used to drive machine learning based emotion, gesture detection and emotional reaction model improvements |
Engineering and data analytics team | Raw data is not retained beyond a 12 month period |
| Soul Machines Employees, Customer employees, Customer end users | Video & audio recordings of user interaction with a Persona | Raw data used to drive machine learning based emotion, gesture detection and emotional reaction model improvements | Engineering & R&D | Raw data is not retained beyond a 12 month period |
| Employees, Potential Employees, Contractors | Name, address, email, phone numbers, home address, next of kin emergency contact, need-to-know medical information, personal tax numbers, personal tax codes, employment contracts | Pay roll administration, contact for emergency out of hour queries, contact for medical emergencies, education around any need-to-know medical emergency, in order to pay tax correctly for the employee or contractor, and employment record keeping | Human Resources, all staff have list of each others phone numbers and email addresses | Data is retained over the lifetime of the employment period and for a legal retention period beyond |
| Persona human models | Contact details, high resolution imaging of the models face and body | Face and body imagery used in the creation of digital textures and Persona graphical components | Internal Production & R&D teams | Data retained for the life of the commercial and research use of the Persona |
| Supplier / Vendor contact information | Supplier / Vendor employee contract details (name, email, phone, mobile, messaging user-id’s) | Contact information for communication & administration | Engineering, Accounts, Business | Data retained for the life of the relationship |
| Legal Services Supplier | Name, work address, work email, Phone number | Customer and Client Communication and Administration | Licensing, Accounts, Engineering | Data retained for the life of the commercial relationship |